Commercial and in Confidence

The information contained in this document is confidential.  No part of this document may be reproduced, disclosed to any third party, or issued in any form or by any means without the express written permission of Intersoft Systems & Programming Ltd.

Contents
1. Document Controls
2. Table of Figures
3. Introduction
4. DC Scanning Screen
5. Set Scanning Location
5.1. Change Location
6. DC IN Scanning
7. Repack Shipment
8. Appendix 1 – Glossary

Table of Figures

Figure 1: DC Scanning screen
Figure 2: Set Scanning Location
Figure 3: Set Location - select Scanning location
Figure 4: Scanning Location is set
Figure 5: DC Scanning - Change Location
Figure 6: Change Location - Select New Location
Figure 7: Scanning Location Updated
Figure 8: DC Scanning Screen
Figure 9: DC IN Scan – Single Piece
Figure 10: DC IN Scan – Multi Package shipment in Split IN status
Figure 11: DC IN Scan – Multi Package shipment in DC IN status
Figure 12: Scan shipment for repacking
Figure 13: DC Repack - Change Address
Figure 14: DC Repack - Show Items
Figure 15: DC Repack - Change Service
Figure 16: DC Repack - Change Agent
Figure 17: DC Repack - Number of Packages
Figure 18: Label Image - Download and Print Label

Introduction

DC Scanning is the process of scanning shipments through Despatch Control and takes place between till scanning and chute Scanning. Shipments that have been till scanned must first be DC IN scanned as they arrive in Despatch Control. Once a shipment has been DC IN scanned, if the shipment service, agent, delivery address or number of packages need changing the shipment can be repacked and new labels will be generated. When the shipment leaves Despatch Control it will be DC OUT scanned. The DC OUT scanning process is covered in the DC Scanning – DC OUT Manual/
The DC Scanning Screen is available to Depot users when DC Scanning has been enabled for the system. This manual instructs Depot users how to DC IN scan and repack shipments.

DC Scanning Screen

To access the DC IN scan shipments, Depot users will need to select Scanning from the left-hand menu and then DC Scanning. The DC Scanning screen will be displayed.

Set Scanning Location

Setting a scanning location on the workstation is required for the first time if has not already been set by the System Administrator.

1. When on DC Scanning Screen and the scanning location is not already set then Set Machine location Pop is displayed.

2. A System Administrator user will need to enter the pin number that was set in the Scanning Locations maintenance screen. See the Scanning Locations user manual for more information on setting the scanning location pin. It will not be possible to Set the Scanning location on the workstation until a valid pin has been entered.

1. Select Validate.

2. If the pin is validated successfully the location search field and Change Location button will be enabled.

Note: If the pin is not validated successfully, an error message will be displayed

1. Select the location and click on Set Location

1. Scanning Location is now set on the workstation and displays on the DC Scanning screen.

Change Location

Once the Scanning Location is set on the machine, if the Scanning Location is changed or the workstation is moved to another location, then the new Scanning location must be set on the workstation using the Change location option. When shipments are DC scanned, the scanning location is saved against Shipment record for audit trail purposes.
To Change the Scanning Location:

1. Select Change Location Option on the toolbar at the top of the screen

1. Change Machine Location screen is displayed

2. A System Administrator user will need to enter the pin number that was set in the Scanning Locations maintenance screen. See the Scanning Locations user manual for more information on setting the scanning location pin. It will not be possible to change the pin until a valid pin has been entered.

3. Select Validate.

4. If the pin is validated successfully the location search field and Change Location button will be enabled.