Commercial and in Confidence
The information contained in this document is confidential. No part of this document may be reproduced, disclosed to any third party, or issued in any form or by any means without the express written permission of Intersoft Systems & Programming Ltd.
Contents
1. Document Controls
2. Table of Figures
3. Introduction
4. DC Scanning Screen
5. Set Scanning Location
5.1. Change Location
6. DC IN Scanning
7. Repack Shipment
8. Appendix 1 – Glossary
Figure 1: DC Scanning screen
Figure 2: Set Scanning Location
Figure 3: Set Location - select Scanning location
Figure 4: Scanning Location is set
Figure 5: DC Scanning - Change Location
Figure 6: Change Location - Select New Location
Figure 7: Scanning Location Updated
Figure 8: DC Scanning Screen
Figure 9: DC IN Scan – Single Piece
Figure 10: DC IN Scan – Multi Package shipment in Split IN status
Figure 11: DC IN Scan – Multi Package shipment in DC IN status
Figure 12: Scan shipment for repacking
Figure 13: DC Repack - Change Address
Figure 14: DC Repack - Show Items
Figure 15: DC Repack - Change Service
Figure 16: DC Repack - Change Agent
Figure 17: DC Repack - Number of Packages
Figure 18: Label Image - Download and Print Label
DC Scanning is the process of scanning shipments through Despatch Control and takes place between till scanning and chute Scanning. Shipments that have been till scanned must first be DC IN scanned as they arrive in Despatch Control. Once a shipment has been DC IN scanned, if the shipment service, agent, delivery address or number of packages need changing the shipment can be repacked and new labels will be generated. When the shipment leaves Despatch Control it will be DC OUT scanned. The DC OUT scanning process is covered in the DC Scanning – DC OUT Manual/
The DC Scanning Screen is available to Depot users when DC Scanning has been enabled for the system. This manual instructs Depot users how to DC IN scan and repack shipments.
To access the DC IN scan shipments, Depot users will need to select Scanning from the left-hand menu and then DC Scanning. The DC Scanning screen will be displayed.
Figure 1: DC Scanning screen
Before the user can beginning scanning shipments, a scanning location must be set on the workstation. Scanning location can be set by a System Administrator user in either the Scanning Locations maintenance screen or from within the DC Scanning screen.
Setting a scanning location on the workstation is required for the first time if has not already been set by the System Administrator.
Figure 2: Set Scanning Location
Note: If the pin is not validated successfully, an error message will be displayed
Figure 3: Set Location - select Scanning location
Figure 4: Scanning Location is set
Once the Scanning Location is set on the machine, if the Scanning Location is changed or the workstation is moved to another location, then the new Scanning location must be set on the workstation using the Change location option. When shipments are DC scanned, the scanning location is saved against Shipment record for audit trail purposes.
To Change the Scanning Location:
Figure 5: DC Scanning - Change Location
Note: If the pin is not validated successfully, an error message will be displayed
Figure 6: Change Location - Select New Location
Figure 7: Scanning Location Updated
When shipments arrive in Despatch Control, they must be DC IN scanned.
After a successful DC IN Scan, for single package shipments the scan status is set to DC IN. For multi –package shipments the packages are set to SPLIT IN scan status until the last package tracking number is successfully DC IN Scanned; at this point the scan status will be updated to DC IN scan for all the packages.
Figure 8: DC Scanning Screen
Note: Number of packages will display the total number of packages for the shipment.
Note: Scanning History list will display all the shipments/Packages scanned at the Scanning location for the day.
Figure 9: DC IN Scan – Single Piece
Figure 10: DC IN Scan – Multi Package shipment in Split IN status
Figure 11: DC IN Scan – Multi Package shipment in DC IN status
Users will be able to Repack a shipment to change the number of packages, change the Agent, change the service, or update recipient name or address. When a shipment is repacked, the original will be cancelled, a new shipment will be created and new labels will be generated. All packages in a shipment must be DC IN scanned before it can be repacked.
Figure 12: Scan shipment for repacking
This will enable the Customer Name and address details to edit and update the recipient name & Address.
Figure 13: DC Repack - Change Address
Figure 14: DC Repack - Show Items
Figure 15: DC Repack - Change Service
Note: Selecting an agent will override the standard routing logic that has been setup in the system and use the selected agent. The service used for the shipment must be available for the selected agent, else an error message will be displayed when you confirm the repack. If the shipment service is not available for the selected agent, then the service will need to be changed
Figure 16: DC Repack - Change Agent
Note: The field accepts a maximum of 99 packages, however if the service used for the shipment supports less than this, the maximum number of packages for the service will override the field maximum of 99.
Figure 17: DC Repack - Number of Packages
Figure 18: Label Image - Download and Print Label
Term | Definition |
---|---|
Scanning Location | Location where the Shipments/packages are scanned. |
DC IN Scan | Despatch Control Acceptance Scan. |
DC IN SPLIT-IN | Multi Package shipment where not all packages have been scanned DC IN |
DC Repack | Repack a Shipment after DC IN scan |